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Multiple vs single SharePoint (Online) sites for data storage. (lemmy.world)

submitted 2 months ago by HC4L@lemmy.world to c/sysadmin@lemmy.world

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Hello guys,

We're somewhat struggling with moving traditional file shares to SharePoint Online. Unanimously people recommend moving to multiple sites vs a single one because the ease of management. While I do not doubt that I simply cannot see the logic. The only real limitation I can think of is the amount of items per site where moving to multiple sites would make a difference.

What is easier about managing permissions on for example 5 folders in the root of a single site vs managing the permissions on 5 separate sites?

What I do know is that it is way easier to have my user go to a single site to find their stuff vs 5 different sites (and their corresponding URL's) or am I missing something here?

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[–] xyro@lemmy.ca 3 points 2 months ago* (last edited 2 months ago)

Main advantage to me is Granular permissions and segregation : each site can have different types of permissions associated and it's easier to delegate site management (you can let the user manage their site) while limiting blast radius in case of error.