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Multiple vs single SharePoint (Online) sites for data storage. (lemmy.world)

submitted 2 months ago by HC4L@lemmy.world to c/sysadmin@lemmy.world

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Hello guys,

We're somewhat struggling with moving traditional file shares to SharePoint Online. Unanimously people recommend moving to multiple sites vs a single one because the ease of management. While I do not doubt that I simply cannot see the logic. The only real limitation I can think of is the amount of items per site where moving to multiple sites would make a difference.

What is easier about managing permissions on for example 5 folders in the root of a single site vs managing the permissions on 5 separate sites?

What I do know is that it is way easier to have my user go to a single site to find their stuff vs 5 different sites (and their corresponding URL's) or am I missing something here?

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[–] flambonkscious@sh.itjust.works 2 points 2 months ago

I vote that both are terrible solutions in the wrong situations (as already indicated by the others).

The hard part is getting people to use them properly!

If 'the business' has some ownership of their data and its mostly officey-crap, SP is probably fine and it's easier for them to see that it's secured and take some ownership of it. Chances are though that lots of the business units has little dips into each others data on the fringes...

(I'm just burned by a multi-TB file share a whole hospital uses where no one owns any of it and it's a tangled Gordian knot. Goes back decades, sitting on a SAN that doesn't give much visibility, just de-dupe)